COVID-19 Information and Resources
Last Updated: 10/18/21
In order to be admitted to Plastic Surgery The Meeting, all attendees will be required to sign a waiver of liability, wear masks throughout the meeting and provide proof of either COVID-19 vaccination or present daily negative COVID-19 test results. Please read the full PSTM21 COVID-19 Attendee Protocol below.
In addition, Plastic Surgery The Meeting registration desks and the ASPS Resource Center in the Exhibit Hall will not accept cash or checks as a form of payment. Please be prepared to make payments using debit or credit cards.
The ASPS Kidzone will also not be available during Plastic Surgery The Meeting 2021 in Atlanta.
View COVID-19 domestic and international travel information.
PSTM21 COVID-19 Attendee Protocol
The following PSTM21 COVID-19 Attendee Protocol must be followed by ALL PSTM21 registrants (including guests) and exhibitors, in order to be admitted to PSTM21 programs and activities.
All attendees must agree to the Assumption of the Risk and Waiver of Liability Relating to Coronavirus/COVID-19 document. Attendees can download the waiver here, sign the waiver and turn it in during the check-in process in Atlanta. Also, waivers will be available to sign during the check-in process.
COVID-19 Vaccination or Negative COVID-19 Test Requirement
All PSTM21 meeting attendees (healthcare provider registrants, guests and exhibitors) must comply with the COVID-19 Vaccination or Negative COVID-19 Test Requirements outlined below. All guests must be registered.
All attendees who have and are willing to provide acceptable proof of vaccination will be able to present evidence of vaccination status upon check-in at the Plastic Surgery The Meeting registration counters either at the Georgia World Congress Center or at satellite registration at The Omni (PSTM21 Headquarter Hotel). Acceptable evidence for COVID-19 Vaccination are the following:
- “Green screen” from the CLEAR Health Pass app via Event Farm
- COVID-19 Vaccination Card (hard copy or photo of card accepted)
- Phone app showing vaccination data (such as NYC COVID Safe, LA Wallet (Louisiana), and various healthcare network apps)
In each of these cases, attendees must show the evidence to the PSTM21 staff. The PSTM21 staff will check off that attendee has provided evidence of vaccination and provide the attendee with wristbands for the remaining dates of the meeting. The attendee will be responsible for holding on to the wristbands and wearing the appropriate wristband for admittance each day. Attendees will then go through the main registration desk to complete badge pickup. Attendees may be asked to present acceptable evidence of vaccination upon request by a member of the PSTM21 COVID Response Team as needed to implement and enforce this Protocol and related policies and procedures.
Negative COVID-19 Test Requirement
Any attendee who is either not vaccinated or decline to provide proof of vaccination accepted by ASPS must complete daily testing for each day that the attendee is onsite at PSTM21. Any individual requiring a daily test will need to submit to testing via the PSTM21 provided vendor, Xero Labs. Testing will be available daily with expected high testing times between 6-8 a.m.
Xero Labs will administer a “rapid test” (antigen test) for everyone who requires testing for daily meeting attendance. The test will consist of a nasal swab and 15 minutes for processing. Upon result determination Xero Labs will execute the following:
Negative COVID-19 Result
- Attendees who have a negative result will be issued a wristband for that day by Xero Labs.
- Results will be kept confidential and not reported back to ASPS.
Positive COVID-19 Result
- Any attendee who tests positive using the “rapid test” will be expected to immediately complete a PCR test administered by Xero Labs or may elect to discontinue any and all participation in PSTM21 for the remainder of the event
- Any attendee that has a positive "rapid test result will be required to return to their room to quarantine until the results of the PCR test are available. If the attendee chose to proceed with the PCR test, Xero Labs will process the PCR test and report the results to the attendee. Next steps will be as follows:
- Negative PCR Test: Attendees who have a negative PCR test result will be allowed to return to the meeting for that day. Upon returning, the attendee must report to the Xero Labs testing area to receive their wristband for the day.
- Positive PCR Test: Attendees will be provided with the results of their test by Xero Labs. Xero Labs will provide the attendee with the information for the nearest clinic/emergency clinic. Xero Labs will report the positive results to the PSTM 21 COVID-19 Response Team (comprised of member leadership and staff). The PSTM21 COVID-19 Response Team will secure the CSI badge scan data to assess the potential impact of the potential infection spread. Notification to the attendees impacted will be based on the impact of potential infection spread, but under no circumstances will the infected attendee's name be disclosed in the notification to impacted attendees.
Within a notification for potential infection exposure, attendees will be notified of the Center for Disease Control’s guidance regarding quarantine. At the time of this protocol creation, the CDC’s recommendations are:
Quarantine if you have been in close contact (within 6 feet of someone for a cumulative total of 15 minutes or more over a 24-hour period) with someone who has COVID-19, unless you have been fully vaccinated. People who are fully vaccinated do NOT need to quarantine after contact with someone who had COVID-19 unless they have symptoms. However, fully vaccinated people should get tested 3-5 days after their exposure, even if they don’t have symptoms and wear a mask indoors in public for 14 days following exposure or until their test result is negative. https://www.cdc.gov/coronavirus/2019-ncov/your-health/quarantine-isolation.html
Monitoring of Compliance
During the meeting, ASPS staff and temporary staff will monitor entryways to scientific sessions, the exhibit hall and social functions. Attendees must show the appropriate daily wristband and their badge to gain access to these areas. ASPS staff and temporary staff have the right to refuse admittance to any individual.
Should an attendee report to any staff member that they are experiencing COVID-19 symptoms, the staff member will collect the name and phone number of the individual and instruct the attendee to return to their hotel room to quarantine. The staff member will report the name of the individual to the PSTM21 COVID-19 Response Team. The PSTM21 COVID-19 Response Team will reach out to the attendee to coordinate testing by Xero Labs. Xero Labs will come to the hotel room of the individual to administer the test. They will be administered a PCR test directly.
Attendees will be scanned in when attending scientific sessions and committee meetings. Attendees will NOT be scanned when entering the exhibit hall or social events. At all of these events/activities attendees must have their badge and appropriate daily wristband.
Non-Compliance with Vaccination, Testing, or Waiver Requirement
Attendees that fail to comply with the COVID-19 Vaccination, Testing, or Waiver Requirement will not be permitted to enter the PSTM21 scientific sessions or exhibit hall. Registered attendees will be turned away until they are able to satisfy the requirements as stated above. ASPS staff will work to mitigate any non-compliance in a professional manner, however if an attendee persists, ASPS staff will elevate the situation to senior leadership (either staff or member) and/or to security personnel or police, as necessary in ASPS's sole discretion, in order to remove the attendee from the premises and maintain the safety and security of PSTM21.
All attendees, regardless of vaccination status, must wear a mask while attending the scientific sessions and in the exhibit hall. Masks may be removed during meals, while eating and drinking. Signage will be posted, and announcements will be made during scientific sessions reminding attendees to wear their masks. Since masks may be removed during meals, attendees at social functions such as receptions will be strongly encouraged to wear masks, but compliance will not be mandatory. Faculty/Performers are not required to wear their mask during their presentations/performances.
PSTM21 COVID-19 Attendee Waiver of Liability
All attendees must sign the waiver during the check-in process in Atlanta. The following is a preview of the waiver.
Assumption of the Risk and Waiver of Liability Relating to Coronavirus/COVID-19
The novel coronavirus, COVID-19, has been declared a worldwide pandemic by the World Health Organization. COVID-19 is extremely contagious and is believed to spread mainly from person-to-person contact. As a result, federal, state, and local governments and federal and state health agencies recommend social distancing and increased personal protection efforts, including frequent hand washing and wearing face coverings at all times outside the home.
The American Society of Plastic Surgeons, The Plastic Surgery Foundation, the American Society of Maxillofacial Surgeons, and World Society of Simulation Surgery (collectively, the Plastic Surgery The Meeting Partners) have put in place reasonable precautionary measures aimed at preventing or reducing the spread of COVID-19 among attendees of Plastic Surgery The Meeting 2021. However, given the nature of the virus, the Plastic Surgery The Meeting Partners cannot guarantee that you (or those with whom you come into close contact) will not become infected with COVID-19. Further, attending Plastic Surgery The Meeting 2021 (including your travel to and from such event) could increase your risk of contracting COVID-19.
By registering for and attending Plastic Surgery The Meeting 2021:
You acknowledge the contagious nature of COVID-19 and voluntarily assume all risk that you may be exposed to or infected by COVID-19 and that such exposure or infection may result in personal injury, illness, permanent disability, and death to you or to those with whom you come into close contact.
You further acknowledge and agree to accept sole responsibility for any injuries (including, but not limited to, personal injury, disability, and death), illnesses, damages, losses, claims, causes of action, liabilities, judgments, costs and expense, of any sort or kind, that may arise to you or to those with whom you come into close contact (including your household members) (“Claims”).
You hereby release, covenant not to sue, discharge, and hold harmless the Plastic Surgery The Meeting Partners, their employees, agents, and representatives, of and from any Claims, including all liabilities, claims, actions, damages, costs or expenses of any kind arising out of or relating thereto.
You further understand and agree that this release includes any Claims based on the actions, omissions, or negligence of the Plastic Surgery The Meeting Partners, their employees, agents, and representatives, whether a COVID-19 infection occurs before, during, or after participation in any Plastic Surgery The Meeting 2021.
You further acknowledge and agree to accept sole responsibility for any injuries (including, but not limited to, personal injury, disability, and death, illnesses, damages, losses, claims, causes of action, liabilities, judgments, costs and expense, of any sort or kind, including all costs related to COVID-19 virus prevention and mitigation, including additional testing beyond that which is made available by the Plastic Surgery The Meeting Partners, medical care, extended hotel stays, or changes in travel arrangements), that may arise for or to you or to those with whom you come into close contact (including your household members) (“Claims”).
You agree to abide by all posted rules, warnings and instructions by the Plastic Surgery The Meeting Partners, the venue where the Event is held and any government authority with respect to social distancing, adherence to any dress code (including mandatory face coverings), sanitation guidelines and any other rules, warnings and instructions related to COVID-19 and which apply to the Event.
You further agree not to attend the event if you are diagnosed with, or suspect that you may have been infected by, COVID-19. Additionally, in the event you become ill or suspect you have been infected with COVID-19, you agree to immediate discontinue your participation in the Event and alert the American Society of Plastic Surgeons via e-mail or telephone.
If you cannot agree to or accept the foregoing, DO NOT ATTEND THE EVENT. Failure to agree to or abide by any of the foregoing may result in denial of entry or immediate expulsion from the Event, in the American Society of Plastic Surgeons sole discretion, in addition to any and all remedies which may be available to the American Society of Plastic Surgeons, in equity or at law.
I HAVE READ THIS CONSENT FORM AND I UNDERSTAND THAT IT IS A RELEASE AND WAIVER OF LIABILITY AND ASSUMPTION OF RISK AGREEMENT. BY SIGNING THIS FORM, I UNDERSTAND THAT I AM GIVING UP SUBSTANTIAL RIGHTS ON BEHALF OF MYSELF, AND I HAVE SIGNED THIS AGREEMENT FREELY AND VOLUNTARILY WITHOUT INDUCEMENT, ASSURANCE OR GUARANTEE BEING MADE TO ME. I INTEND MY SIGNATURE TO BE A COMPLETE AND UNCONDITIONAL RELEASE OF ALL LIABILITY TO THE GREATEST EXTENT ALLOWED BY LAW.
All attendees must agree to the Assumption of the Risk and Waiver of Liability Relating to Coronavirus/COVID-19 document. Attendees can download the waiver by clicking the button below, sign the waiver and turn it in during the check-in process in Atlanta. Also, waivers will be available to sign during the check-in process.